Question

Are trade shows and events worth it?

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Answer

Sometimes, and rarely for the reason budgets are justified — the value is almost never in leads scanned at the stand, and almost always in conversations that would not otherwise happen.

Where the real value is:

Existing customers and pipeline. The highest-return use of an event is meeting people you are already talking to, face to face, in a compressed period. Booking those meetings in advance is what separates a successful event from an expensive one.

Partners and suppliers, where an hour in person replaces months of email.

Competitive and market intelligence, gathered by walking the floor rather than standing behind a desk.

Speaking slots, which carry more credibility than any stand and frequently cost less.

Recruitment, which is an underused justification.

Hallway conversations — the consistent finding that the scheduled programme is not where the value concentrates.

Where it is wasted: scanning badges for volume, producing lists of people who wanted a free pen; an unstaffed or badly staffed stand; sending people who cannot have a substantive conversation; and treating it as a brand exercise with no measurement at all.

The real cost, which is routinely underestimated: stand space, design and build, shipping, electricity and connectivity charged at remarkable rates, staff time for several days including travel, opportunity cost of those people, accommodation, and giveaways.

How to decide whether to go: who attends, and is that genuinely your buyer or your competitors' salespeople; how many of your target accounts will be there; what a speaking slot costs relative to a stand; and what the same budget would produce in another channel.

How to measure it honestly. Not scans. Meetings booked and held; pipeline created and attributed with a reasonable window, since deals influenced at an event close months later; existing deals advanced; and cost per qualified conversation. Set the measurement before you go, because after the event everyone will claim it worked.

Smaller, focused events frequently outperform large ones on cost per meaningful conversation.

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