Question

What is VAT, and how does it actually work?

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Answer

A tax charged at every stage of production, where each business pays tax on the value it adds and reclaims what it paid its suppliers — so the full burden lands on the final consumer while being collected in instalments along the chain.

The mechanism. A business charges VAT on its sales (output tax) and pays VAT on its purchases (input tax). It sends the tax authority the difference. If a manufacturer buys materials for £100 plus £20 VAT and sells for £200 plus £40 VAT, it remits £20 — the tax on the £100 of value it added.

Why it is designed this way. Collection is spread across many businesses rather than resting on retailers alone; the paper trail is self-policing, because each business wants invoices to reclaim its input tax; and exports can be cleanly relieved of domestic tax.

The rates. Most systems have a standard rate, one or more reduced rates for items such as domestic fuel or children's items, and a zero rate for certain essentials.

Zero-rated and exempt are not the same, and this catches many businesses out:

Zero-rated means VAT is charged at 0%, and the business can still reclaim its input tax.

Exempt means no VAT is charged and the business cannot reclaim input tax on related costs — so exemption can be worse than a zero rate.

Registration. Compulsory above a turnover threshold, voluntary below it. Voluntary registration makes sense when customers are VAT-registered businesses who reclaim it anyway, and when you have significant input tax to recover. It is a poor idea when selling to consumers, since prices effectively rise.

The threshold distorts behaviour. Businesses approaching it face a cliff edge — crossing it means charging more or absorbing the cost — and there is documented bunching of turnover just below.

Why it is regressive, and contested: lower-income households spend a larger share of income on consumption, which is why essentials are zero-rated or reduced in most systems.

Cross-border rules differ for goods and services and are the most complex part.

General information, not tax advice; rules vary by country.

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