Question

What is an applicant tracking system and how do I get past it?

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Answer

An applicant tracking system is software employers use to receive, store and search applications. Understanding what it actually does matters, because the folklore around it is worse than the reality.

The common belief is that these systems automatically reject the majority of applications. Mostly they do not. Their primary function is storage and search: a recruiter filters and sorts, and a human makes decisions. Some configurations do apply knockout questions, typically on hard requirements such as legal right to work or a mandatory qualification, but wholesale automated rejection on CV content is rarer than the advice industry implies.

What genuinely matters is that the system must be able to read your document, and a recruiter searching it must be able to find you.

That produces a short, unexciting list of practical guidance. Use a standard file format, ordinarily a Word document or a text-based PDF rather than a scanned image. Use conventional section headings such as Experience and Education, because parsers look for them. Put text in the body rather than in headers, footers, text boxes, tables or columns, all of which parse unpredictably. Avoid graphics conveying information, such as skill rating bars, which contain no extractable text.

Use the vocabulary of the job advert where it honestly applies to you. If the role says stakeholder management and you do that, use their phrase rather than a synonym, because a search will use theirs.

What does not work is keyword stuffing, including hidden white text, which is detected easily and reads as dishonest when a human opens the file.

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